Docspell alternatives and similar software solutions
Based on the "Document Management" category.
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Docspell is a personal document organizer. You'll need a scanner to convert your papers into files. Docspell can then assist in organizing the resulting mess :wink:.
You can associate tags, set correspondends, what a document is concerned with, a name, a date and some more. If your documents are associated with this meta data, you should be able to quickly find them later using the search feature. But adding this manually to each document is a tedious task. What if most of it could be done automatically?
It is provided as a REST server and a web application and is intended to be self-hosted.
How it works
Documents have two main properties: a correspondent (sender or receiver that is not you) and something the document is about. Usually it is about a person or some thing – maybe your car, or contracts concerning some familiy member, etc.
- You maintain a kind of address book. It should list all possible correspondents and the concerning people/things. This grows incrementally with each new unknown document.
- When docspell analyzes a document, it tries to find matches within your address book. It can detect the correspondent and a concerning person or thing. It will then associate this data to your documents.
- You can inspect what docspell has done and correct it. If docspell has found multiple suggestions, they will be shown for you to select one. If it is not correctly associated, very often the correct one is just one click away.
The set of meta data, that docspell uses to draw suggestions from, must be maintained manually. But usually, this data doesn't grow as fast as the documents. After a while there is a quite complete address book and only once in a while it has to be revisited.
Checkout the short demo videos (<1min), present on the project page. Here are some screenshots:
Docspell consists of several components. The probably quickest way to get started is to use the docker setup as described in the get started page. This is only three commands away:
git clone https://github.com/eikek/docspell cd docspell/docker DOCSPELL_HEADER_VALUE="my-secret-123" docker-compose up
Then go to
http://localhost:7880, sign up and login. Use the same
name for collective and user for now. More on that can be found
Other ways are documented here:
- Install the provided
debfile at your debian based system.
- Download provided zip
file and run the script in
bin/, as described here.
- Using the nix package manager as described here. A NixOS module is available, too.
Feedback and other contributions are very welcome! There is now a
gitter room for quick questions.
You can open an issue
for questions, problems and other feedback; or make a mail to
info [at] docspell.org.
Docspell is free software, distributed under the GPLv3 or later.
*Note that all licence references and agreements mentioned in the Docspell README section above are relevant to that project's source code only.